Administrative Support Specialist

Scottsdale, AZ

Contract Position

Pay Estimated: $26.95-$31.95/Hour

This estimate represents the typical salary range for this position based on experience and other factors, (geographical location, etc.)

Contribute to a company at the forefront of mission-critical systems and technologies in defense and security. This leader in global defense integrates advanced technology to deliver information and insights on the battlefield, offering roles that support security and technological superiority across multiple domains.

Responsibilities:

• Provide comprehensive administrative support to Directors and Senior Managers, managing calendars, travel arrangements, meetings, expense reporting, and associated administrative functions.

• Organize and coordinate local, domestic, and international travel, maintaining compliance with security processes for international travel.

• Manage schedules, plan meetings, and coordinate logistics for internal and external engagements.

• Prepare and edit documents, reports, presentations, and communications with a focus on accuracy and professionalism.

• Maintain and manage confidential information and sensitive material with discretion.

• Support time reporting and expense tracking for leadership teams.

• Foster collaboration across teams by ensuring smooth communication and coordination.

• Prioritize and handle multiple tasks in a fast-paced, deadline-driven environment.

Qualifications:

• Education: High School Diploma or equivalent required; related vocational training preferred.

• Experience: Minimum of 5 years of administrative or business experience with related vocational training; or 8+ years of administrative or business experience without formal vocational training.

• Citizenship: U.S. Citizenship required by Federal Law.

• Technical Skills: Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Key Competencies:

  • Exceptional organizational and time management skills.

  • Strong writing, editing, vocabulary, and grammar proficiency.

  • Ability to manage multiple priorities while maintaining attention to detail.

  • Experience coordinating domestic and international travel and understanding related security protocols.

  • Professional verbal and written communication skills.

  • Ability to maintain confidentiality and exercise discretion.

Moseley Technical Services, Inc. is an AA/EEO/Veterans/Disabled Employer.

Moseley Technical Services, Inc. (Moseley) was incorporated in 1994 to provide engineering and professional services to the aerospace/defense, manufacturing, government, and commercial industries. Our Mission is to deliver superior service to our customers and employees. We have been successful in our vision by building long-term relationships with customers and employees through integrity, transparency, and appreciation.

• Applicants selected for employment may be required to pass a pre-employment drug screening and background investigation which may include education, criminal and work history verifications.
• Accepted applicants will have the opportunity to be eligible for benefits, including medical and supplemental insurance and a 401K. Appreciation and gratitude for employees is a hallspan of organizations with low turnover.
• Final postion level and pay will be based on experience.

Additional Resources:

• To apply, send resume to: resumesmoseleytechnical.com
• For more job openings: https://careers.moseleytechnical.com/jobs
• For more information about Moseley visit: http://www.moseleytechnical.com/about-us/

We stand by our 30 year-old commitment of “World Class Service. World Class Company.”