Description
About the Role:
As a Business Services Coordinator, you will be supporting outstation teams in all required financial, legal, procurement matters and liaise with Head Office Finance and Procurement teams with all outstation Services activities. Collaborate with internal and external stakeholders in relation to all Business Services activities that enable the operational teams to undertake their business, thereby enhancing the efficiency of operational and QR revenue generating teams. Actively participate in building strong relationships and maintain good communication with Head Office functions of Finance and Procurement to ensure efficiency of processes and continuous improvements supporting them from an outstation perspective as required.
Job Responsibilities:
- Support business with all procurement activity, including quotations, supplier reviews, review of contracts, QCC Approval and Evaluation, review cost and compare to budget.
- Review new contracts for payment terms appropriate for local legislation.
- Review and support raising of CMCs for user departments if outside of agreed spending principles. business support.
- Ensure timely input into the accrual process on a monthly basis to support business finance - confirmation of invoice received/service received.
- Manage record completion and accuracy of asset register and support the ongoing asset verification process including transfer of assets in Matrix.
- Ensure procurement and renewal of local insurance policies are in line with statutory requirements.
- Provide local insurance policies renewal details to Corporate Insurance Department and other stakeholders in a timely manner.
- Perform insurance related accounting activities as and when required.
- Responsible for legal cost handling during litigation claims, issue payments for agreed claims and manually update cost details in the ERP system.
- Book and coordinate the Payroll processing in local outstation in collaboration with HR team and local payroll provider, ensuring payroll is accurate, with pension and taxation deductions correctly made.
- Book and coordinate all payroll related invoices e.g., Pension, Taxation and manage contract with the payroll provider and where appropriate manage meal vouchers.
- Coordinate with relevant departments for payment of all staff expenses (entertainment and duty travel). Cash Handling and Banking
- Where required coordinate and manage the petty cash process ensuring accurate reconciliation and reporting to the Head Office.
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible.
Qualifications
To be successful in this role you will need:
Essential:
- Bachelor’s degree or equivalent with minimum 2 years of job-related experience.
- Excellent Command of English language.
- Good knowledge of commercial contracts and finance related processes (invoice flow, ERP, payment processes).
- PC literate with very good knowledge of MS Office (Word/PowerPoint/Excel).
- Excellent relationship building and communication skills.
Preferable:
- Background in finance.
- Experience in handling legal contracts.
- Experience in managing contracts related to office leases, renovation or relocation.
- Experience with engagement with local lawyers in outstations.
- Experience in managing legal contracts.
About Qatar Airways Group
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.
So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community
